When you’ve just had a phone conversation with a potential client or colleague, you might wonder how to capture the essence of that call in a written follow‑up. The phrase “As Per Our Phone Conversation” quickly becomes a staple in business communication, assuring the recipient that you’re staying connected and courteous. A well‑crafted email that reflects what was discussed not only strengthens the relationship but also nudges the negotiation forward. In this post, you’ll discover why this brief greeting matters, how to structure it for maximum impact, and a collection of ready‑to‑send email samples that you can adapt for every scenario.
Moreover, the right follow‑up email can shave hours from your workflow, reduce back‑and‑forth confusion, and boost your conversion rate. According to recent research, 60% of leads convert faster when contacted within an hour after a phone call, and 75% of buyers prefer a concise email that recaps discussion details. By mastering the “As Per Our Phone Conversation” formula, you’ll be positioned to harness these benefits and keep conversations moving seamlessly.
Read also: As Per Our Phone Conversation Email Sample
The Importance of a Professional Follow‑Up Email
When you prompt a recipient with “As Per Our Phone Conversation,” you signal that the email is rooted in a recent, direct dialogue. It shows you remember the details and respect the other person’s time. This short line sets the tone for clarity, confidence, and a commitment to action.
Key Reasons to Use This Greeting:
- Establishes immediate context.
- Reminds the recipient of agreed next steps.
- Reduces back‑and‑forth for clarification.
- Demonstrates professionalism and attentiveness.
When writing the rest of your email, keep it organized. A simple table can help you pack all the essential points efficiently:
| Section | What to Include |
|---|---|
| Subject | Be specific – e.g., “Next Steps – Our Discussion on Q3 Strategy” |
| Opening | Reference the call and greet warmly. |
| Body | Summarize key items, attach documents, and outline actions. |
| Closing | Invite questions, confirm availability, and sign off professionally. |
By anchoring your email in what you discussed, you create a seamless bridge between dialogue and documented action. List items in bullet form or a short table, as we’ve shown, and your message will be unmistakably clear.
Read also: Asking For Advice Email Sample
As Per Our Phone Conversation Email Sample: Sending a Quick Reminder
Subject: Reminder – Our Call on Project Timeline
Hi Jamie,
As per our phone conversation, I wanted to remind you that the project deadline is set for May 20th. I’ve attached the finalized timeline and milestones for your review.
- Design Approval: Deadline – May 10th
- Development Phase: Start – May 11th, End – May 18th
- Final QA: May 19th
Please let me know if you foresee any challenges or need additional resources. Thank you for your prompt attention to these items.
Best regards,
Alex
Read also: Asking For Recommendation Letter Email Sample
As Per Our Phone Conversation Email Sample: Confirming Meeting Details
Subject: Confirmation of Tomorrow’s Strategy Session (10:00 AM)
Dear Ms. Reyes,
As per our phone conversation, here are the confirmed details for our upcoming strategy session:
| Item | Information |
|---|---|
| Date & Time | June 5th, 2026 – 10:00 AM (NYC) |
| Location | Online via Zoom (link below) |
| Agenda | 1. Market Trends, 2. Pricing Strategy, 3. Q&A |
Zoom Link: Join Meeting
Looking forward to a productive discussion. Feel free to forward any pre‑materials if you need them.
Warmly,
Samir
Read also: Auto Response Acknowledgement Email Sample
As Per Our Phone Conversation Email Sample: Providing Requested Information
Subject: Specs & Pricing – Requested Earlier Today
Hello Priya,
As per our phone conversation this morning, I’ve included the detailed specifications and pricing tiers for the new product line. Explanatory notes are below to help clarify any technical points.
- Model A – Standard: $120 per unit, includes 1‑year warranty.
- Model B – Pro: $200 per unit, includes 2‑year warranty and priority support.
- Bulk Discount: 15% off orders over 500 units.
Attached: Product_Specs.pdf, Pricing_Terms.pdf.
Let me know if you’d like a demo or a deeper dive into the customization options.
Regards,
Jordan
As Per Our Phone Conversation Email Sample: Requesting Feedback Post‑Call
Subject: Request for Your Feedback – Our Recent Call
Hi Mark,
As per our phone conversation, I’d love to hear your thoughts on the presentation I shared. Your feedback is crucial to refining the proposal before our next meeting.
Could you take a moment to answer the following two quick questions?
- Did the proposal address all your key concerns?
- Is there any additional data or case studies you’d like us to include?
I appreciate your guidance. I’ll adjust the deck accordingly and forward the updated version by Friday.
Thanks for your partnership,
Mia
As Per Our Phone Conversation Email Sample: Issuing a Payment Request
Subject: Invoice #5423 – Your Confirmation Needed
Dear Elena,
As per our phone conversation earlier, I’m sending over Invoice #5423 for the consulting hours logged last month. Please see the details below.
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Strategy Consultation | 8 | $150/hr | $1,200 |
| Project Review | 4 | $150/hr | $600 |
| Total | $1,800 |
Payment is due by June 15th. Feel free to contact me if you need a bank transfer reference or additional documentation.
Thank you for your cooperation,
Victor
As Per Our Phone Conversation Email Sample: Declining a Proposal Politely
Subject: Follow‑Up – Our Proposal Discussion
Hi Morgan,
As per our phone conversation, I’ve reviewed your proposal with the leadership team. While we appreciate the effort and thoughtfulness, we’ve decided to pursue a different direction this quarter.
We value your expertise and would like to keep the lines of communication open for future opportunities. Could we schedule a brief recap call next month to discuss potential collaboration points?
Thank you for your understanding and continued interest in working with us.
Best,
Leah
Conclusion
The phrase “As Per Our Phone Conversation” works like a lighthouse, guiding the recipient to the most relevant part of your email. By pairing it with clear structure—subject, opening, body, closing—and including concise details or attachments, your follow‑up emails become powerful tools that accelerate decision‑making. Remember to keep the tone friendly yet professional, streamlining the path from discussion to action.
Ready to take your communication to the next level? Download our free email template kit from our website or reach out for personalized coaching to master the art of follow‑up. Let’s turn every call into a productive next step.